Leon Ropoša (2011) Using the alfresco document system in construction of work flow for contracts approval. EngD thesis.
Abstract
The following thesis describes the development of workflow for contracts approval in document management system Alfresco. Alfresco is an open source and license free document management system and a web application written in Java. The workflow described in the thesis, was developed for one of our customer in order to simplify the process of approving contracts. We supported the electronic storage of documents and with the development of a custom workflow, we also supported the business process of contracts approval. First we had to define the user groups, that will take part in workflow and folders, where the documents of the workflow will be stored. Then we had to configure Alfresco for the development of the workflow. We included in system access with WebDAV protocol, LDAP access, Sharepoint protocol and Tesseract OCR. We also translated the interface in Slovene. We added a view in the repository, that only shows the metadata of contracts. After the configuration we started developing the workflow. Worflows in Alfresco are defined with the XML based language JDPL. In the model of the workflow we defined tasks, that will appear in the workflow. In the process of the workflow, we defined order in which the tasks will take place. During the development of the workflow we used programming languages Java and Javascript. In the end we also visually designed the forms of workflow's tasks. The end result of the thesis is a good and easily upgradable solution.
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